PODER IS HIRING!
Director of Finance and Operations
Location: Mexico City, Mexico
Job Type: Full-time
Compensation: Commensurate with background and experience.
The Project on Organizing, Development, Education, and Research (PODER)® (www.projectpoder.org) is a non-governmental, non-profit regional organization founded in 2010 whose mission is to improve corporate transparency and accountability in Latin America from a human rights perspective and to strengthen civil society actors affected by corporate practices as long term accountability guarantors. The main problem PODER addresses is state capture, whereby an economic and political elite controls public decision-making and effectively limits the realization of sustainable capitalism and democracy for the rest of society. PODER believes that existing mechanisms fail to hold elites accountable and, therefore, it is in the hands of citizens, communities, and civil society organizations to pressure corporate and government actors so as to right the imbalance of power. The main strategies PODER utilizes to accomplish its mission are strategic research, community organizing, advocacy, and the development of transparency technologies. PODER believes that in order to achieve greater corporate transparency and accountability in Latin America it is necessary to catalyze a regional citizen-led movement.
The Director of Finance and Operations is responsible for managing a full range of financial, administrative, and human resources functions at PODER. As a senior manager, the Director of Finance and Operations will oversee financial and administrative staff and will report to the Executive Director. The successful candidate will lead and develop an internal team to support the following areas: finance, budget, human resources, grants management and administration. The Director will ensure accurate and timely financial/regulatory reporting to both internal and external authorities in Mexico and the United States. This position is responsible for the establishment of policies and procedures to support efficient financial, operational, and administrative functions ensuring that the appropriate infrastructure and systems are in place to support the continued growth and evolution of the organization.
PRIMARY RESPONSIBILITIES/ESSENTIAL FUNCTIONS
Financial Management (40%)
Financial Reporting, Cash Management, Budgeting (at organizational level and for grants):
• Oversees financial functions, including payroll, bank reconciliations, audit, compliance and tax reporting, grant accounting, bookkeeping, and cash flow transfers
• Formulates fiscal policies, systems and controls, and ensures adherence to internal control protocols
• Establishes compliance systems to track internal and external reporting deadlines and requirements ensuring accuracy and timely completion of tax, regulatory, audit, and grant reporting requirements in Mexico and the U.S.
• Assists external accountants in Mexico and the U.S. with annual financial statements, tax, audit, and other reporting activities for Mexican and U.S. regulatory agencies
• Coordinates with staff and the Executive Team throughout the year on budget
development, revisions, and scenario planning
• Assures compliance with donors’ financial and administrative requirements for grants and contracts. Assists program staff in understanding grant financial and administrative terms and conditions.
Operational & Administrative Management (40%)
General Administration and Operations:
• Participates in upper-management/director-level strategy and planning sessions
• Supervises the Finance and Administrative Team in their daily functions, provides support while setting goals and expectations in a collaborative manner
• Oversees office and administrative functions including purchasing, event planning, travel logistics, and library management
• Analyzes and leads the implementation of effective organizational structures in the Finance, Human Resources, and Administrative areas
• Ensures the well-organized logistical success of events sponsored by the organization
Systems and Processes:
• Designs, maintains, and communicates effective internal fiscal and administrative control systems, including the development and ongoing maintenance of a Policy and Procedures Manual for all finance, operations, and administrative functions
• Identifies areas in need of improved efficiencies and implements new processes as needed
• Incorporates technology solutions into financial and administrative processes where
practical for improved efficiencies.
Human Resources Management (20%)
• Establishes clear delineation of roles and responsibilities
• Creates a systematic approach to Human Resources procedures for existing staff and
• Oversees the hiring and onboarding of new staff, management of consultant agreements, salary negotiations, and performance appraisals
• Bachelor’s degree in Finance or Non-governmental (NGO)/Non-profit Management preferred; Master’s Degree or Certification in a related field a plus; related experience may serve as equivalent qualification
• Written and oral fluency in Spanish and English required
• Must have prior experience in managing staff
• Familiarity with and Mexican and U.S. financial and regulatory requirements for NGOs
• Demonstrated experience in NGO/non-profit financial management, including experience in audit, compliance, contracts, grants management, and budgeting
• Experience in development and implementation of organizational best practices and processes
• Experience in selection, conversion, implementation of accounting, and fundraising/grants management software; experience with free software and encryption technology a plus
• Possesses strong communication and interpersonal skills with a proven ability to work well with internal and external stakeholders across a range of cultures and socio-economic experiences, and to lead, develop, and mentor staff
• Experience working in NGO/non-profit organizations dealing in human rights, labor rights, environmental, or indigenous issues a plus
• Able to effectively prioritize and negotiate conflicting priorities
• Shares a commitment to PODER’s mission and vision for Mexico and Latin America.
HOW TO APPLY: Submit two copies of your resume, one in English and one in Spanish, to firstname.lastname@example.org.
Please include PODER Position in the subject box.
PODER is an Equal Opportunity Employer and encourages candidates of all backgrounds to apply.